Planning an event on the Sunshine Coast? Whether you’re organising a wedding, birthday, corporate gathering, or community festival, hiring the right equipment can make or break your success. This guide walks you through each must-have, using examples from Alfie’s Event Hire on the Sunshine Coast—from tables to lighting, cutlery to marquees. Let’s dive in!
Key Items for Event Hire on the Sunshine Coast
1. Define Your Event Vision and Budget
Start with a clear vision. Ask yourself:
- What’s the occasion? (wedding, birthday, corporate event…)
- What mood will match the venue? (warm and rustic, modern and sleek, boho chic…)
- What’s your budget?
Alfie’s Event Hire prides itself on helping customers bring their vision to life, offering full event packages or single items like chairs or glasses.
Why this matters: Your vision sets the tone. Your budget helps narrow down choices—like whether to hire a marquee, light‑up letters, or just some simple furniture and cutlery.
2. Confirm Your Date, Venue, and Guest List
Lock in your date and place early. High-demand times (like weekends or holidays) fill fast. Make a rough guest list now. You can adjust numbers later, but it helps estimate:
- Number of chairs, tables, tableware sets, and linens
- Volume of catering equipment
- Lighting and audio needs based on the function area’s size
Tip: Alfie’s delivers from its Kunda Park warehouse or allows pickup by appointment.
3. Select Furniture: Tables, Chairs, and Décor
Alfie’s offers versatile furniture for indoor and outdoor use.
- Tables: rectangle trestle, round banquet, cocktail bars, illuminated café tables, square tables, wine barrel features, rustic timber farm tables.
- Offered in timber tops, stainless steel, or classic white plastic.
- Chairs: strong polypropylene plastic chairs (up to 150kg), elegant padded white folding chairs, sleek black folding chairs, and showpiece White Rattan Peacock Chairs for boho/vintage flair.
Checklist:
- Choose table shapes, from round to rectangle, often this choice is based on the type of event (banquet, casual, cocktail)
- Pick chairs that match the décor and suit indoor or outdoor setup
- Reserve statement pieces like Peacock Chairs or wine‑barrel tables if needed
4. Rent Tableware: Crockery, Cutlery & Glassware
Alfie’s has two stylish ranges—“Classic” and “Contemporary”
- Classic items: more budget‑friendly, pack of 10 utensils, simple plates and bowls.
- Contemporary: more refined for modern settings—higher price for elevated style.
We offer:
- Packs of cutlery (forks, spoons, knives)
- Plates, bowls, pasta bowls
- Specialty pieces—Crab Crackers, condiment bowls, platters
- Glassware: tumblers, wine glasses, champagne flutes, cocktail, martini, shot glasses, Mason jars, beer mugs, beverage dispensers, candy jars
Checklist:
- Pick cutlery sets per guest—coordinated style
- Add plates and serving dishes—size and quantity match menu
- Choose suitable glassware for drinks you plan to serve
- Add specialty items (cake servers, condiment bowls, beverage dispensers)
5. Add Catering Equipment
Alfie’s has a wide catering gear selection for cooking, warming, bar setup, and beverage service.
- Hotplates, soufflés, deep fryers, Bain‑maries, ovens, BBQs, urns for hot beverages, drink tubs, jugs, bar holders, coolers, and more.
- Prices vary depending on item type—e.g., hotplate BBQ for $60 (gas not included), coffee percolator $95, chafing dish $40.
Checklist:
- Choose cooking and warming equipment based on your menu
- Select beverage service items (urns, coolers, drink tubs, jugs)
- Account for the fuel needs (e.g., gas bottles)
- Confirm delivery or collection and setup scheduling
6. Set the Mood with Lighting, A/V & Décor
Lighting transforms space. Alfie’s offers:
- Fairy lights, festoon lights, LED strips, par cans, disco lights, strobes, lasers
- Extras like smoke machines and disco balls for wow factor
Letter Lights & Illuminated Furniture:
- Life‑size, freestanding letters, numbers, symbols with filament or coloured bulbs, dimmable to suit your vibe—1.2 m or 1.5 m tall
- Illuminated furniture includes glowing bars, tables, funky cube seating, modular snake seating for a modern lounge feel
Checklist:
- Assess venue lighting needs (ambient, task, dance floor effects)
- Order statement lighting—letter lights or glowing furniture
- Add items like smoke machines or disco balls for extra flair
- Confirm power supply and setup plan with provider
7. Consider Additional Function Equipment
Alfie’s supports unique touches to elevate your event
- Wine barrel drink stations, red carpet runners, market umbrellas,
- patio heaters, bollards & rope, cold rooms,
- giant Jenga, scrabble LOVE letters, wishing wells,
- green-wall backdrops, igloo coolers,
- Ecoloo toilets, timber benches, peacock chairs, wedding arbour, gazebos.
Checklist:
- Choose decorative or functional extras (e.g., red carpet, wishing well)
- Reserve comfort items (e.g., patio heaters, igloo coolers)
- Add interactive props for fun (games, love letters, green wall backdrop)
- Include essential extras—e.g., Ecoloo toilets for outdoor venues
8. Don’t Forget Linens and Chair Covers
The right linens tie a look together. Alfie’s linen hire includes
- Tablecloths (1.8 m, 2.4 m, round)
- Chair Covers (black, white, pink—with fitted options)
- Skirting (bridal or black), dry bar covers, napkins
Checklist:
- Coordinate linens with table shape and décor
- Add chair covers for an elegant finish
- Use skirting for bridal, buffet, or bar tables
- Include napkins—match colour scheme
9. Plan Logistics: Delivery, Setup, and Support
Alfie’s serves Sunshine Coast events with flexible delivery and pickup from their Kunda Park warehouse.
We emphasize top‑notch service and quality.
Checklist:
- Schedule delivery time that gives setup space before guests arrive
- Plan collection—confirm pickup window or arrange drop‑off
- Clarify who handles setup—your team or Alfie’s?
- Keep contact info handy for questions or changes; call us at 07 5456 2138; email: info@alfieseventhire.com.au
10. Build Your Final Checklist Table
Here’s your streamlined checklist for easy reference:
| Stage | To‑Do Item |
|---|---|
| Vision & Budget | Define style, mood, budget |
| Date & Guest Count | Lock date, venue, and estimate headcount |
| Furniture | Tables, chairs, feature pieces |
| Tableware | Cutlery, plates, glassware, specialty items |
| Catering Gear | Warmers, ovens, urns, tubs, fueling needs |
| Lighting & Décor | Install lights, illuminated features, statement letters |
| Extras & Comfort | Heaters, umbrellas, games, props, drink stations |
| Linens & Covers | Tablecloths, chair covers, napkins, skirting |
| Setup Logistics | Delivery, setup, collection plan, contact info |
Final Thoughts
This checklist steers you through every step—from the first brainstorming idea to the final guest wave goodbye. Alfie’s Event Hire on the Sunshine Coast offers everything you need across categories: furniture, lighting, catering gear, décor, linens, and support—paired with great service and flexible logistics.
Next steps:
- Visualize your style and draft a guest count.
- Browse Alfie’s inventory—inside the helpful categories like Furniture, Catering Equipment, Lighting, Function Equipment, Tableware, Linen, and more.
- Reach out to Alfie’s for quotes, advice, and to arrange delivery or pickup.
- Tackle each checklist item at your pace—tick them off as your event day comes into focus.
With thoughtful planning and this checklist, your Sunshine Coast event will run smoothly and feel effortless. If you’d like help tailoring the checklist to your unique event—or need ideas to enhance your styling—I’d love to help.
Ready to Make Your Sunshine Coast Event Unforgettable?
Whether you’re planning a small backyard party or a large corporate function, Alfie’s Event Hire is your trusted partner for party and event hire Sunshine Coast. With a wide range of quality furniture, tableware, lighting, catering gear, and stylish extras, Alfie’s makes event planning simple and stress-free.
Don’t wait until the last minute! Secure your event essentials early to guarantee availability and give yourself plenty of time to create the perfect atmosphere.
Frequently Asked Questions
What types of events does Alfie’s Event Hire cater to?
Alfie’s Event Hire supports a wide range of events including weddings, birthday parties, corporate functions, festivals, community events, backyard BBQs, and more. Whether your event is large or small, formal or casual, they have the right equipment for you.
How far in advance should I book event hire items?
We recommend booking at least 4 to 6 weeks before your event date, especially during peak seasons. Popular items like marquees, tables, chairs, and lighting can book out quickly, so early reservation helps guarantee availability.
Can I rent just one item or do I have to book a full package?
You can rent as few or as many items as you like. Alfie’s offers flexible hire options—from single chairs or glassware to complete event setups—so you only pay for what you need.
What areas do Alfie’s Event Hire serve?
Alfie’s primarily serves the entire Sunshine Coast region, including popular spots like Noosa, Mooloolaba, Maroochydore, Caloundra, and surrounding suburbs.